Project Officer
Volunteer Coordinator (f/m/d)

At KME Karlsruhe Marketing and Event GmbH

Co-creation of events with emotions!

As KME Karlsruhe Marketing und Event GmbH, we are the central point of contact for major events in Karlsruhe. With Baden-Württemberg's largest family and cultural festival DAS FEST we have a role model function in our portfolio, which is exemplary in terms of safety, cleanliness and youth protection. In addition to world-renowned formats such as the SCHLOSSLICHTSPIELE Light Festival, also the INIT INDOOR MEETING Karlsruhe as part of the World Indoor Tour, the Stadtwerke Karlsruhe WINTER TIME - one of the most successful open-air ice rinks in Germany, embedded in the WEIHNACHTSSTADT Karlsruhe. Several times a year city festivals, image campaigns and identity-creating marketing measures as well as expertise and consulting services for event safety complete our portfolio.

We look forward to your support in implementing these tasks!

About the job 

• The position is located in the City Marketing department of KME and is to be filled as of 01.07.2025
• The position is to be filled part-time (19.5 hours / week) for a limited period until 31.12.2027
• Remuneration is in accordance with TVöD (VKA)

Your tasks

• Responsible for the coordination and further development of the Volunteer Program of the City of Karlsruhe (e.g. with regard to mission statement, volunteer database, print and online marketing)
• Contact person and support for the current 140 volunteers as well as all applicants and interested parties
• Contact person and acquisition of around 40 external event organizers
• Software-based checking and publication of incoming demand reports, deployment and shift planning as well as evaluation for approx. 50 events per year
• Briefing and supporting volunteers on site at major events
• Budget planning and management as well as billing of external assignments
• Preparation and implementation of training courses, further training and the annual volunteer party
• Participation in quarterly meetings with the speaker team

Our offer

• a varied and responsible role with plenty of creative freedom
• comprehensive induction training and a professional and motivated team in a trusting environment where you can feel at ease
• an organization with a family atmosphere that encourages creativity, team spirit and thinking along with others
• an attractive workplace right in the creative center of Karlsruhe, but also all the possibilities of mobile working
• Benefits such as JobRad, subsidy for the Deutschlandticket Job, company MacBook and iPhone, team events as well as free drinks and accompanying arrangements for KME events

Your profile

• a completed professional qualification (training/studies)
• Ideally initial experience in volunteer management and/or working with volunteers
• confident IT skills, MS-Office, good German language skills
• Strong communication skills and the ability to work independently and cooperatively
• Interest in the city of Karlsruhe and in helping to shape the city's attractiveness
• A strong customer and service orientation
• an open, approachable, committed, flexible and resilient personality, with the willingness to

to work evenings and weekends

Have we sparked your interest 

awakened?

Then send us your application by e-mail with your detailed documents so that we can get a first impression of you and your skills. If you have any questions, please contact Hannah Bacher (phone 0721/782045-295). As a municipal subsidiary of the City of Karlsruhe, KME is committed to equal opportunities.

Please send your application preferably online by May 9, 2025 at the latest to bacher@karlsruhe-event.de or to KME Karlsruhe Marketing und Event GmbH, Alter Schlachthof 11b, 76131 Karlsruhe.